Information / Overview
Arrival will be from 9.30am with Wolf Hunt activities starting at 10.30am on Saturday 14th September 2024.
Venue
CRAI Scout Activity Park
Pant-Ysgawen Parc
Maes-Y-Haf Lane
Newbridge
Newport
NP11 4RX
There are toilet and shower facilities on site.
Schedule
This is the preliminary schedule for the weekend; however, the specifics will be flexible and are subject to change on the day based on weather and other factors (i.e. more breaks may be needed if it is particularly hot; we may need to change activities in the event of extreme weather; etc.).
Saturday
| 09:00 – 10:30 | Arrival and Registration. |
| 10:30 – 11:00 | Welcome, Warm Up and Kit Up. |
| 11:00 – 11:45 | Rules of Engagement. Basic Formations. Line Fights. |
| 11:45 – 12:00 | Siege Game Preparation / Break. |
| 12:00 – 12:30 | Siege Game – Round 1. |
| 12:30 – 12:45 | Break. |
| 12:45 – 13:15 | Siege Game – Round 1 (continued). |
| 13:15 – 14:15 | Lunch Break. |
| 14:15 – 15:45 | Siege Game – Round 2. |
| 14:45 – 15:00 | Break. |
| 15:00 – 15:30 | Siege Game – Round 2 (continued). |
| 15:30 – 16:00 | Wolf Hunt Preparation / Break. |
| 16:00 – 16:30 | Wolf Hunt! |
| 16:30 – 17:00 | Awards. Kit Down and Cool Down. |
After 17:00, those camping will be able to set up their tents on one of the fields. The other field will remain available for free sparring.
Weather permitting, we will have a campfire in the “fort” in the evening.
Sunday
| 09:00 – 11:00 | Breakfast, Pack Down, Free Sparring.* |
| 11:00 – 11:30 | Warm Up and Kit Up. |
| 11:30 – 11:45 | Merchant Game Preparation. |
| 11:45 – 12:15 | Merchant Game – Round 1. |
| 12:15 – 12:30 | Break. |
| 12:30 – 13:00 | Merchant Game – Round 2. |
| 13:00 – 14:00 | Merchant Game Awards and Lunch. |
| 14:00 – 15:00 | Small Unit Games. |
| 15:00 – 16:00 | Free Sparring. |
| 16:00 – 17:00 | Kit Down, Cool Down, Pack Up and Fairwells. |
* All tents will need to be packed away by 11am, as such we will make sure all campers are awake at 10am.
Food
There will be a food vendor on site both days from the start to end of each day with standard burger van fair (including vegetarian options); cold drinks, teas and coffee will also be available from the van.
The vendor takes both card and cash. There were no issues last year, however, we cannot be certain about the data signal on site, so recommend you bring cash just in case.
We will also arrange for an ice-cream van to pop by during the day.
You are welcome to bring your own food and can have campfires in the evening, though we ask they are raised off the ground and that you keep the site tidy. There is a dedicated firepit in the fort.
Equipment
Please remember to ensure you and anyone else you may have registered for has read the Event Terms and Conditions, which you agreed to as part of the registration see https://www.academyofsteel.com/wolf-hunt-2024/. If you registered on someone else’s behalf, please forward this link to them.
To reiterate…
As stated in the terms and conditions, all participants are required to have HEMA appropriate equipment for the activities they will be taking part in.
If you have any doubt or concern about a piece of equipment, please feel free to contact us for clarification.
Protective Equipment
Minimum Requirements:
- HEMA CEN Level 1 Mask (350N rated)
- Full mask overlay or back of head protector
- Padded torso protection (i.e. HEMA fencing jacket, good quality gambeson, etc.)
- Medium HEMA gloves (i.e. Red Dragons, Firestones, etc.)
- Groin protection (if appropriate*, recommended for all)
- Chest protection (if appropriate*, recommended for all)
* Use your best judgement, if you believe that this may apply to you then it probably does.
Knee, Shin, Elbow, Forearm and Throat protection is also recommended.
Weapons / Simulators
Only synthetic weapons are to be used for melee activities. There will be some time for free sparring at the end of Saturday and the morning of Sunday if you wish to bring steel weapons.
Approved makes of synthetic weapons are Rawlings (Red Dragon), Black Fencer, Mac Armour, Faceless Fencer and Chronocide Creations. “Cold Steel” rondels, knives and daggers are permitted but their axes and swords are not. Cap-a-pie spear heads are permitted but their poleaxes are not.
Bucklers and shields of all varieties are strongly encouraged for defence. If used offensively then strikes must be controlled (i.e. indicate or “place and push”).
Javelins may be permitted but are subject to approval by the event Marshal (if the shaft is too long or heavy then it may be limited to use as a spear). If a javelin is approved for throwing then it is also fair game for anyone (including your opponents) to pick up and throw. We take no responsibility for their loss or damage during the event.
Other HEMA appropriate synthetic weapons may be suitable but are subject to approval by the event Marshal.
Extra Safety…
- Pole weapons are to be limited to thrusting only (as if a spear), they are not to be used for cuts.
- Regardless of make, flexible/chain weapons such as flails are not permitted due to their unpredictability causing increased risk in group combat scenarios.
- Archers will be involved in some of the games. For insurance purposes only a small number of specific Academy of Steel members will act as archers. Please do not enquire about exceptions, regardless of your experience the answer will be unfortunately be “no”.
Camping
The field for camping will also be one of the fields used for melee activities. As a result, if you are camping in a tent then you will not be able to set up the tent until after activities have ended on Saturday and will need to ensure that you are packed up by 11am on Sunday. The same applies to those staying in the barn as it is reserved as a backup activity area in the case of bad weather and we will need it to remain clear during the activity time.
For those in the lodge, you will provided with bedding and a bunk; however, you will need to bring your own towels, toiletries, etc.
There is a toilet and shower block which will be open. Please bring all your own toiletries and towels, none are available.
Terms and Conditions
General
- Showing respect to fellow event participants is crucial, particularly for a full contact martial art where there is a risk of injury.
Respect your partners, respect the weapons and respect yourself.
- Jokes between friends are one thing but it is important to understand where to draw the line. Anyone being disrespectful or causing discomfort or distress to another event attendee will receive one warning only. If such behaviour continues, they will be asked to leave.
- Make every effort to be on time and ready for the event to minimise disruptions to your fellow attendees. If you know in advance you are going to be late please make sure that you notify the organisers as soon as possible; likewise if you need to leave early please make sure that you notify the organisers.
- We strive to have a welcoming and inclusive environment for all of our members and guests to comfortably study and a martial art. Politics and personal prejudices have no place in the class room and if your personal opinions interfere with the running of the event you will be asked to leave.
- No alcohol or non-medically required drugs are to be consumed prior to or during the lesson. If someone is suspected of being under the influence they will not be permitted to participate in any part of the event and will be asked to leave.
- Please make sure to bring all equipment required for the event with you; please also make sure that all equipment is suitable and safe for the activities being carried out.
- All attendees must be 18 years of age or older at the time of the event.
Health and Safety
- If any organiser or event attendee calls "Halt!" you should immediately stop whatever you are doing and pay attention. Likewise, if you see anything that could be a risk to anyone (such as a potential trip hazard, improperly worn safety equipment, bystander at risk, etc.) you should immediately call "Halt!" as loudly as possible.
- No alcohol or non-medically required drugs are to be consumed prior to or during the event. If an event organiser suspects someone to be under the influence, they will not be able to participate and no refund will be issued.
- If you are instructed to wear safety equipment during a particular exercise then make sure that you do so. If you do not have suitable safety equipment or what is available does not fit correctly then speak to an organiser.
- If you are borrowing kit from the organisers or any other event attendee then please make sure that you ask before taking it. It becomes your responsibility to make certain that it is looked after and returned at the end of class. If you have borrowed equipment, do not then pass it on to anyone else.
- Safety equipment is neither perfect nor infallible, it is inevitable that minor injuries can and will happen on occasion. However, control should be exercised at all times in order to minimise the severity of any such injuries.
- Anyone with any health problems and who feels they cannot participate in a particular exercise should speak to an organiser. If they are only able to participate in a limited capacity, they should also make sure that their training partners are aware.
- All participants in the event are required to have appropriate HEMA related insurance as well as equipment for use and to behave in a safe and responsible manner.
- The event organisers do not take responsibility for any injury caused during the event.
Cancellation and Refunds
- Once you have registered and paid for the event your place is secured, if you are then unable to attend then a refund cannot be guaranteed.
- Please notify the organisers as soon as you are aware that you cannot attend, if sufficient notice (at least 48 hours) is given and your spot is able to be filled with an alternative attendee then it may be possible to issue a refund.